Advisory Group Meeting Outline

1	KDOT Partnership Project Putting the Pieces Together Advisory Group Meeting December 4, 2003
2	Recap of Phase III (August/September) Data Analysis Survey data was used to evaluate assessment areas in Phase 1 Ratio analysis Consensus Building Sessions Executive Staff/District Engineers Bureau Chiefs Internal/External Advisory Committee Action Committees Met during October Presented findings/recommendations October 27
3	Data Analysis
4	Consensus Building Sessions Priority Issues PRIORITY ISSUES Establish real, active partnership/relationships with Local Governments that genuinely involve cities/counties in KDOT's decision-making process Empower KDOT Employees to Make Decisions at the Appropriate levels Enhance Employee Morale (compensation/training) KDOT should provide reasons for its decisions Educate the public/stakeholder groups about KDOT and the services it provides Foster more open/active dialogue between KDOT and the State Legislature Ensure that safety on non-KDOT roads is treated as a priority when planning improvements to the State Highway System Continue to enhance relationships with all stakeholder groups
5	Action Committees Employee Morale (EM) Responsiveness to Cities/Counties (RC) Communication Charting Our Future (CF)
6	KDOT Partnership Project
7	Three Areas Covered 94% of Senior Managers Make KDOT a More Desirable Place to Work Nurture Better Relationships with Local Governments Complete a Long-Range Plan
8	Partnership Project Goals My Vision for KDOT Goal 1:Make KDOT a More Desirable Place to Work - Jim Kowach(Marcia Ferrill) Goal 2:Nurture Better Relationships with Local Governments - Mike Crow(Julie Lorenz) Goal 3:Develop KDOT's Roadmap for Continued Success - David Comstock(Ron McMurry and Rosie Ingram)
9	#1: Make KDOT a More Desirable Place to Work How Goal #1 Will Be Achieved Objective 1:Make KDOT jobs more competitive through mechanisms that KDOT can control Objective 2:Emphasize the public service aspect of KDOT employment Objective 3:Work to make changes in state compensation and benefit policies that hurt KDOT's ability to attract and retain good employees
10	#1:Make KDOT a More Desirable Place to Work Specifically What We Will Do Objective 1: Make KDOT jobs more competitive through mechanisms that KDOT can control - Jim Kowach Identify what KDOT can and cannot do for employees Assess the use of flexible hours by employees Assess changes to exempt/non-exempt status, allowing overtime for some positions
11	#1: Make KDOT a More Desirable Place to Work Specifically What We Will Do Objective 2: Provide training on basics - Lon Ingram
12	#1:Make KDOT a More Desirable Place to Work Specifically What We Will Do Objective 3: Emphasize the public service aspect of KDOT employment - Krista Roberts Promote KDOT employees in local media Conduct ribbon cutting ceremonies Pursue more awards for excellence
13	#1:Make KDOT a More Desirable Place to Work Specifically What We Will Do Objective 4: Work to make changes in state compensation and benefit policies that hurt KDOT's ability to attract and retain good employees - Warren Sick and Bob Stacks Salary benefits analysis Needs/situation of KDOT employees are communicated to key stakeholder groups
14	#2:Nurture Better Relationships with Local Governments How Goal #2 Will Be Achieved Objective 1:Work with local governments to enhance the overall quality of the State's transportation system Objective 2:Increase KDOT's involvement in local communities so that KDOT can be more responsive local concerns and needs Objective 3:Educate key stakeholder groups and the general public about KDOT services and projects
15	#2:Nurture Better Relationships with Local Governments Specifically What We Will Do Objective 1: Work with local governments to enhance the overall quality of the State's transportation system Update City Connecting Links (KLINKS) policies - David Church and an Area Engineer Make the local project process easier to understand and use - Larry Thompson and Maggie Thompson Establish Bureau of Urban Planning - Terry Heidner
16	#2:Nurture Better Relationships with Local Governments Specifically What We Will Do Objective 2: Increase KDOT's involvement in local communities so that KDOT can be more responsive to local concerns and needs Transform the role of District Public Involvement Liaison into a Public Affairs position - Bob Cook Redefine Area Engineer role and increase district involvement in decision making - Don Drickey
17	#2:Nurture Better Relationships with Local Governments Specifically What We Will Do Objective 3: Educate key stakeholder groups and the general public about KDOT services and projects - Julie Lorenz Develop a systematic method for communicating targeted information to external stakeholder groups
18	#3:Develop KDOT's Roadmap for Continued Success How Goal #3 Will Be Achieved Objective 1: Develop KDOT's Roadmap for Continued Success - David Comstock Review and potentially revise: KDOT's mission State aid programs/invest in local roads City connecting links policy Local consult process
19	#3:Develop KDOT's Roadmap for Continued Success How Goal #3 will Be Achieved Objective 1: (continued) Turn-back policy Share resources with stakeholders Project selection Multi-modal workgroup Succession planning Broader involvement in decision making
20	From November 18, 2003
21	Schedule to Initiate Activities November - December 2003: Make KDOT jobs more competitive through mechanisms that KDOT can control Transform role of District Public Involvement Liaison Educate key stakeholder groups and general public about services and projects
22	Schedule to Initiate Activities January - March 2004: Redefine Area Engineers role and increase district involvement in decision making Establish Bureau of Urban Planning Simplify the local project process to make it easier to understand and use Training on basics
23	Schedule to Initiate Activities April - June 2004: Emphasize the public service aspect of KDOT employment
24	Schedule to Initiate Activities June 2004+: Work to make changes in state compensation and benefit policies that hurt KDOT's ability to attract and retain good employees(background work to begin December 2003) Review/update KLINK policies Develop KDOT's Roadmap for Continued Success
25	KDOT Partnership Project Questions/Discussion